Retail Pro V8

Inventory Control

The heart of Retail Pro is a sophisticated Perpetual Inventory, which reflects and contributes to activity in every other part of the program.

Stock on Hand, In Transit, On Order

Inventory by Vendor, Department, Class, Style, Colour, Size

Complex inventory items can be sorted by:

• vendor,
• department,
• class,
• subclass,
• style,
• season,
• colour,
• size etc.

Retail Pro displays inventory on a lineal display or in a matrix such as a size/colour grid. There is no extra data entry needed to update inventory movement; the actions of ordering, receiving, ticketing and selling on the system are all that is needed to keep the database current.

Often one wants to view only the inventory items that match specific criteria. Retail Pro filters out items that do not match the user's viewing criteria.

Users can quickly see items selected by:

• Vendor
• Department
• Style
• Size
• Colour
• Price range
• Date last received or last sold, etc

Once having called up a selected group of inventory items the user may flip from store to store viewing the same selection in different locations. Having selected an item, a keystroke will display the quantities of that item on hand in each store of the company.

The grid-like layout of the matrix displays a great deal of information in a compact format. Using the matrix format, it is possible to create a brand new style in inventory, with hundreds of size/colour combinations in less than a minute.

Stock On Hand, on Order, Received, Sold

Inventory screens can show company totals on hand, on order, received and sold for each inventory item. Or one can select cost, price, margin, first/last date sold, dates received, UPC codes, or other elements. From any store a user can view quantities for other stores, back rooms or warehouses. This can all be done with inventory look-up; no reports module or printed reports are necessary.

These numbers can be viewed "on the fly" while in the midst of generating a Purchase Order or other system activity. In a report, one can see inventory data for a selected group of stores. Stores may be grouped by size (Type A, B and C stores) or by geography (Midwestern Region, etc.) or any other common factor.

Min/Max Levels

To keep a steady stock watch for the reorder of basic goods is time consuming but vital to profits. Retail Pro can use each store's own sales history to compute what the Min-Max levels of an item should be. The retailer can devise a strategy (e.g., days of supply modified by season) which the system will implement by consulting past sales levels. This profit-enhancing feature uses sales history to calculate scientifically what and when to reorder, with less paperwork and less guesswork.